101 Country Club Drive, Lansdale, PA 19446
215-855-4113

Questions to Ask Your Wedding Venue When Reviewing Your Contract

A couple signing a wedding venue contract with a planner, reviewing details and asking important questions before booking their big day.

You’ve set the date, picked your dream wedding colors, and maybe even started building your Pinterest board. Before you sign on the dotted line with your wedding venue, take a breath. Choosing the right place to say “I do” is one of the most important decisions of your entire planning process, and it comes with a lot of fine print.

To help you feel confident and stress-free, we’ve compiled a comprehensive list of questions to ask your wedding venue when reviewing your contract. From availability and amenities to policies and payment plans, here’s what you need to know before booking your big day.

Wedding Venue Availability + Booking Logistics

Before falling in love with a venue, confirm the basics:

  • Is our desired date available?
  • Is there a waitlist or backup date in case our first choice becomes unavailable?
  • How far in advance can we book?
  • Is a venue tour available before booking—and is it in-person or virtual?
  • Will there be other events on the same day?

PineCrest’s event coordinators make the booking process simple, helping you lock in the best date and walking you through every step of the journey.

Getting Ready at the Venue

Ease your wedding day stress with on-site prep space:

  • Is there a private suite or bridal lounge for getting ready?
  • Can both partners get ready on-site in separate spaces?
  • What amenities are included in the getting-ready rooms (mirrors, lighting, restrooms, refreshments)?
  • Can hair and makeup teams be accommodated at the venue?

At PineCrest, we offer beautifully decorated private suites, designed for comfort and calm as you prepare for your big moment

Wedding Ceremony + Reception Spaces

Understand how your venue will support the flow of your event:

  • Are there separate areas for the ceremony, cocktail hour, and reception?
  • What is the guest capacity for each space?
  • Are indoor and outdoor options available?
  • What’s the backup plan for bad weather?
  • Can we customize the ceremony layout?

Our flexible event spaces offer seamless transitions from “I do” to dance floor, rain or shine.

Wedding Décor + Design Flexibility

Create a look that’s uniquely yours:

  • Do you provide any décor or rentals (tables, chairs, linens, centerpieces)?
  • Can we bring our own décor or vendors?
  • When can vendors begin setting up?
  • Are open flames, hanging installations, or specialty lighting allowed?
  • Do you offer themed packages or design assistance?

Whether you’re hands-on or prefer a full-service experience, PineCrest’s event specialists and vendor partners can bring your vision to life.

Food + Beverage

Dining is a highlight of any celebration. Be clear about what’s included:

  • Is catering in-house or do we bring our own?
  • Are tastings available prior to finalizing the menu?
  • Can we accommodate dietary restrictions or custom requests?
  • What’s included in the catering package (servers, bartenders, cutlery, etc.)?
  • Is alcohol provided? Are there bar package options?
  • Is there a cake-cutting fee?

Our wedding reception menus are crafted to impress, and we’ll work with you to design a culinary experience your guests will rave about.

Wedding Reception Music + Entertainment

Make sure the venue suits your sound and style:

  • Are there restrictions on volume or types of entertainment?
  • Is there a designated area for a DJ or live band?
  • What time must the music end?
  • Is there a dance floor? Is it movable or fixed?
  • Do you provide audio/visual equipment?

Let the music play! We’re ready to accommodate your perfect soundtrack from grand entrances to all-night dancing.

Guest Comfort + Amenities

Think through the entire guest experience:

  • Is there ample parking or valet service?
  • Is the venue ADA accessible?
  • Are there nearby accommodations or hotel partnerships?
  • Are shuttles or transportation options available?
  • Do you have a coat check, restrooms, or changing areas for guests?

PineCrest prioritizes guest comfort with accessible facilities and recommending nearby lodging options.

Venue Policies + Payment Details

Avoid surprises with full transparency:

  • What’s the deposit amount and payment schedule?
  • What’s the cancellation or rescheduling policy?
  • Is there liability insurance?
  • Are taxes, service charges, or gratuities included in the quote?
  • What is the overtime policy and fee?

Our team walks you through every line of the contract so you know exactly what to expect—no surprises here!

Don’t Be Afraid to Ask

When it comes to your wedding day, there’s no such thing as too many questions. A great venue will gladly provide answers and help you feel confident every step of the way.

Have more questions to ask your wedding venue? PineCrest Country Club’s dedicated team of wedding professionals is here to guide you from contract to celebration. 

Reach out today to schedule a tour, review our customizable wedding packages, and begin planning the day you’ll remember forever.